Posted in G-Suite for Education, Quick Tech Tips

Force a Copy

We do a lot of sharing in this day and age. Fortunately, not just cooties…amIright?

When we share Google Docs and Slides with our coworkers or students, there is always the gamble that they will make changes to our work. Sometimes those changes are ok, but frequently, we didn’t want them to make changes at all. Using revision history, we can always take our work back to where we left it, but there is an easier way to deal with this by preventing it from even happening in the first place.

With the magic of Google, you can share with people and FORCE them to make a copy. Instead of opening YOUR materials, they will be prompted to make their OWN copy, leaving your original work fully intact.

To do this look up at the top of your screen when you are working in Docs or Slides and notice how the url currently ends in edit. Simply move your cursor to the end of the url, click on and delete the word edit and replace it with copy. Then copy the entire URL and either email it, add it to a presentation, or share it in classroom. Whoever clicks on the link will now only be able to view the materials by making their own copy of it.

Here is a quick video so that you can see how this works!

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